Short Term Rental Agreement - Sandymount Community Centre

The Rental Agreement – Rules and Regulations apply to all individuals renting SCC facilities.

Rooms are not reserved until this Rental Agreement has been acknowledged and agreed upon.
Rooms are available on a first-come, first-serve›d basis.
The Centre shall only be rented to adult persons.
The contact person(s) must be in attendance for the duration of the function.
At times the SCC might require the use of the space for a community wide event at the time of a regular booking, we will notify you with as much time as possible on these occasions, but it is at the discretion of the Centre.
Cancellations must be made in writing at least 7 days before the reservation date by emailing booking@sandymountcommunitycentre.ie. Emergency cancellations will be considered on a case-by-case basis.

The renter is responsible for setup and cleanup of the rented space unless arranged otherwise.
An additional €30 per hour will be charged if the event runs over the scheduled time.
Renters must provide proof of public liability insurance of at least €6.5 million and maintain coverage for the duration of their use.
Renters must indemnify and hold SCC harmless from any claims or damages resulting from their use of the facility.
Renters are responsible for any damages or breakages, excluding normal wear and tear.
No structural alterations or signage are allowed without prior written consent.
Renters must leave the space clean and are liable for additional cleaning costs if required.
Renters must supervise all individuals in their group to ensure orderly conduct.

The SCC Committee reserves the right to inspect the rental space at any time.
No unauthorized alcohol is permitted (special permission required per SCC’s alcohol policy).
No smoking is allowed inside the building.
Exit doors and fire extinguishers must remain unblocked at all times.
SCC is not responsible for personal injuries, lost items, or stolen belongings.

Renters must comply with all statutory consents and legal requirements relevant to their activities.
Compliance with child protection and vulnerable adult laws is mandatory where applicable.
Renters are responsible for security measures, including safeguarding keys and access codes.
Here is a revised and consolidated version of your Payment & Booking Policy in English, eliminating repetitions and combining relevant details:

Payment can be made via bank transfer, cheque, cash, or payment link. An invoice will be issued once the booking is processed.

Deposit and Payment Policy

A standard deposit of €30 is required for all bookings, both one-off and regular rentals.
For new regular renters, payment for the first week of the session or event must be made one week in advance. This payment will be applied toward the first rental.
To avoid being charged the first-week payment, cancellations must be made at least one week before the session or event.

A €30 non-refundable deposit is required to confirm booking.
If the booking is made within 1 week of the event, the full amount (100%) must be paid at confirmation.
The booking will only be considered confirmed upon receipt of the deposit.

Cancellation and Refund Policy- New Bookings

€ 30 deposit is not refundable but will be credited towards your first booking
Full payment for first event will be taken one week before event and this payment will be not refundable once is paid

Repeat Bookings:

If this is a repeat booking you will be billed monthly for this time
Regular bookings cancelled with more than 7 days notice will not be billed
Regular bookings cancelled with less than 7 days notice will be billed in full

One off:

If this a one time booking no further payments are required
Consideration may be given in special circumstances at the discretion of management.

The space is left unclean or untidy.
The kitchen is left in an unclean condition.
The event exceeds the agreed time.
Any physical damage occurs to the premises.
Unauthorized adjustments are made to electrical fixtures or circuit breakers.
A €100 cleaning fee will be charged for violations, and future rental requests may be denied.

Renters must vacate the premises within 30 minutes after their booking ends unless the office has communicated other arrangements.
Noise levels must be kept low when entering and exiting the building.
Parking regulations must be followed to avoid blocking driveways. Participants are encouraged to NOT drive.
All lights and electrical appliances must be turned off upon departure, and rooms cleared of tables and chairs if items are moved they need to be put back.
The facility must be properly secured before leaving.